This policy sets out what information we ask for, what information we hold and for how long, and how we use your data. This applies to information collected through the AVCA website (https://www.avca.org.nz)
The AVCA development team is committed to protecting the privacy of those with whom we interact with, and recognises the need to respect information that is disclosed to us. It shows how our practices comply with the GDPR (General Data Protection Regulations). Whenever you provide personal information, we will treat that information in accordance with current UK Data Protection legislation.
Who are we?
This policy is written by PARACLETE ASSOCIATES, Company number 6807715, Registered office address: Woodglen Road, Glen Eden, Auckland 0602
How to contact us
To contact us, please send us an email: firstname.lastname@example.org
What is the purpose of AVCA website?
The purpose of using this website is to be informed, and to be able to contribute to the debate around the regulation of e-cigarettes in New Zealand. It allows you to take action and make your voice heard through digital services, social media and you can also use our website to contact elected representatives via a pre-prepared message to their email account.
By participating in and contributing to our website, you are agreeing to communication with you using whatever communication method you provide e.g. an email address. You can also contact us via the digital social media platforms we operate on in support of this website.
What and how is personal information collected?
We collect data from you in a number of different ways, depending on how you interact with us. We will from time to time use third party software to analyse data and communicate with individuals who have expressed they wish to be contacted.
You can interact with us directly through our website or via someone else, for example by filling in a paper or digital questionnaire in your local area. This data is then provided to us for use in the consultation.
We collect your personal data from the information you supply to us on any form or correspondence. We may collect the following information about you: your name, email address or your postcode. This is important, because we want to make sure the feedback we collect can be verified and has been provided by real people. It also enables us, with your permission, to keep you informed and up to date with developments regarding this project.
The information we collect includes where you might “follow”, “like” or otherwise link your social media accounts to a campaign via a third-party website. Also, any correspondence you send may be retained, and we would therefore hold and process the personal data in that correspondence. We may also retain any information you upload or post on our website which may include photos and personal comments, and therefore personal data.
We collect details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access. We may collect information about your computer, including where available: your IP address, operating system and browser type. This information is required for the website to work correctly and allows us to improve the performance and functionality of the website.
It may be also used for system administration and to report and analyse aggregate information. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
‘Cookies’ are small data files that are sent from a server during a browsing session and which enables the server to collect information about how you navigate the AVCA website. They are only used on this site to hold data from one page to another. They are not used to store personal information.
Analytics cookies are used by us and by third parties who may process data for us for analytics purposes (e.g. Google Analytics) so that we can manage and improve the performance and design of our sites and for monitoring, auditing, research and reporting.
Most browsers allow you to turn off the cookie function. If you want to know how to do this, please look at the help menu on your browser. However, if you turn off the cookie function you will not receive the full functionality of the website. To find out more about cookies, including how to see what cookies have been set, visit https://www.aboutcookies.org or https://www.allaboutcookies.org.
How does AVCA use your information?
When you complete any forms provided on our website, we will collect the information you give to us and we may use it to communicate with you or to interact with you digitally. We process your personal data with your consent, due to legal obligations or in our legitimate interests.
The Development Team wants to keep in touch with our supporters. We use your data to help us decide which content or services may be of interest to you. We may use your personal data to deliver information to you. This would include our market research on your opinions, and may include us using your personal information in the design of our marketing and campaigns on social media.
We also use your personal information for administration so that we have a record of your relationship with us.
What legal basis do we have for processing your personal data?
By signing our petition, you give us your consent for us to process your personal data. You can withdraw your consent at any time by contacting us. By withdrawing your consent, your name is removed from our signatories’ list and will not be counted towards the total signatories.
How is data stored?
Your personal data will be treated confidentially. The Development Team can access the data, which is protected by password access. We use standard security measures take to safeguard your information and put in place appropriate measures to prevent personal data from being accidentally lost, used, accessed in an unauthorised way, altered or disclosed. Our web server is password protected to protect from external threats. We limit access to your personal data but cannot not guarantee or warrant that security measures will prevent data breaches, and we have procedures to deal with suspected data breaches. We will notify you and the relevant regulator of any data breach as required by law.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We review annually what we hold, and always consider if we still need the personal data, factoring in if it is sensitive, at risk of harm from unauthorised use or disclosure, and the processing purposes.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you as we would no longer be identifying you in the processing.
We will only collect your personal data if you have signed up to hear about AVCA. We will only use your personal data which you have provided to us if you have expressly given permission for us to contact you. You may give permission when you sign up through our website or when you take action using our pages on digital platforms such as Facebook, Twitter or other digital platforms.
Your rights in relation to personal data
Under the GDPR, you have the right to access and control your personal data. You can contact us at any time to find out what information we hold on you and how we use it. You may, at any time, ask us to correct or delete your data.
If you would like to opt-out, you can at any time by emailing us email@example.com with the subject line “Opt Out”. To change your setting on external services, please see the links below and refer to their privacy notices.
To opt-out of Twitter communication, please visit the Digital Advertising Alliance’s consumer choice tool at optout.aboutads.info to opt out of seeing interest-based advertising from Twitter in your current browser.
To opt-out or manage your Facebook ads please visit: https://www.facebook.com/ads/preferences.